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If you are reading this article, you’re either thinking about hiring a website design firm or already have started down the road of a website design project. Creating a website involves more than technical acumen and design skills.

A successful website requires telling the story of your business in a way that wins the attention and, ultimately, the trust of your visitor. Here is the website design process that we’ve adapted over the last 15 years based on industry best practices and practical experience.

The Business Value of Your Website

business value of your websiteA successful website is a business asset. It has a measurable, intrinsic value as a source of new revenue, a vehicle for customer retention and even a tool for employee engagement. It is often the first place that prospects, customers, job candidates, investors, employees, vendors, media and others go to get information, learn about your products/services, initiate conversations and conduct business.

Because your website can be much more than an online calling card, our website design process is focused on using the one piece of Web real estate that you truly control to your best advantage.

Common Challenges for Website Design Projects

Since the mid-90s, our team has built hundreds of websites. We’ve won awards, received applause, taken criticism and made mistakes. We have attended conferences, collaborated with colleagues, and engaged in heated arguments about the best techniques or tools. We have rolled all of this hard-won knowledge into our process for our website design services. And we continue to refine our process through internal and client debriefing meetings after each project.

Here are 5 common challenges to consider when undertaking a website design project:

Poor planning

A website project touches almost every aspect of your company. It’s important to have a clear vision and objectives established by the leadership team at the beginning. This clarity will support decisions made throughout the project including design, content and functionality. Without objectives, it’s easy to get distracted by trends or unnecessary elements that increase time and budget without adding value.

Exceeding timeline

We tell our clients to expect a website design process to take between 4-6 months. Rushing a website project will lead to poor decisions or future rework. If there’s a business need to meet a specific date, we will plan a phased roll-out. If you’ve waited for years to redesign your website, another couple of months will not likely impact your business.

Unrealistic expectations

Assumptions are often the hardest things to ferret out and bring into the open. As the Web has evolved, it’s become easy to use and easy to deploy new technologies. As stated earlier, a website is more than just text and images. It’s people and communications. One of the tools we use to reduce the likelihood of the unexpected is a Risk Analysis tool. It helps to define and manage potential issues that may arise over the course of the project.

Lack of Communication

Your website is the face of your company. To be a success, it needs buy-in from the top to provide the vision & mission. As a project evolves, the vision for it will change. If the website project is handed off to an internal or external team without regular communication, it will result in an outcome that does not meet expectations. Our process is designed for bi-weekly progress meetings to continue to align expectations with the work being delivered.

Usability & testing

One of the reasons we suggest a 4-6 month development process is to allow time for user testing. We hold an internal review with the development team, a 2-week beta period to allow our client to conduct their reviews and, in some cases, we employ crowdsourced user testing to receive feedback from professional website testers.

If you plan to use a web design agency, be sure to ask how they handle these common challenges. Less mature agencies will make assumptions and lack the experience or processes needed to avoid these pitfalls

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The Modern Website Design Process

Since the first version of HTML was drafted in 1991, website design has undergone many evolutions. Today, there are numerous technologies that make up a modern website including HTML5, CSS, and Javascript. These are combined in thousands of ways to build mobile-friendly, responsive designs, easy content management and innovative interfaces.

However, just knowing these tools is insufficient to build a business website that creates results. Being your public message to the world, a website project often involves revisiting how you tell your story, the images you use to show your company and the information you want to share or make available only by request. Here’s the process we follow to meet our customer's goals while staying on time and on budget:

Website Design Process

Let’s take a closer look at each of these elements of the process below.

1. Research & Discovery

The Research and Discovery phase allows our team to thoroughly understand your business, your business goals, your customers and their expectations and behaviour, and how your website factors into all of it. During this phase, we also assess the competitive landscape to establish context and benchmarks for how your site should function and look for opportunities to differentiate. This stage provides the foundation for moving forward with the right plans for the design and development of the new website.

2. Architecture & Content

In this phase, content is planned around target audiences, the information architecture (sitemap and navigation) is defined, key messages are identified, and calls-to-action are established. Because structure, content and design influence each other, we aim to have 80% of the content complete before moving to the design phase.

3. Web Design

In this phase, we use the strategy, audience research and content developed previously to create a design that matches the corporate branding, fulfills the business objectives and provides a layout that will support future growth. We employ an iterative design process that allows for the refinement of your vision into a final product.

This process starts with creating a style tile. This is a lightweight design tool that communicates the essence of the visual brand for the website. From there, we create wireframes of the primary page layouts. These are then turned into design mocks where your content is combined with the design to produce finished, mobile-responsive pages.

If you're not familiar with style tiles, Samantha Warren has a great talk from An Event Apart on the topic. Samantha explains how she uses style tiles in projects and how it has helped her clients by reducing risk and keeping her projects moving. Even small projects will benefit from this simple design tool. 

Faster Design Decisions with Style Tiles by Samantha Warren – An Event Apart Video from Jeffrey Zeldman on Vimeo

4. Website Development

Once the designs are finalized, the project moves into the development phase where the development team turns the designs into mobile-friendly web pages using HTML, CSS, and Javascript. We build the new website in a development environment that allows our team and clients to review progress at anytime.

During the Development phase, functionality such as forms, blogs, secured pages and custom programming is implemented. While we try to foresee potential implementation issues, the continuous development process supports the inevitable changes that occur as the website design evolves.

5. Testing & Deployment

This phase ensures that the website is production ready. We have built a 40-point checklist to ensure that new websites are thoroughly tested for speed, search optimization, spelling errors, broken links, cross-browser support (Firefox, Chrome, Safari, Internet Explorer 9+) and mobile device support (iPhone, Android and tablets). Any errors or bugs that arise from this testing will be fixed prior to client review.

After our internal QA, we provide 2 weeks for the client beta test and final edit requests prior to the scheduled launch date. The launch process includes DNS (domain name services) migration support, establishing redirects for any old pages to ensure that existing links and search indexes do not get lost in the process.

Additional Considerations for Web Design Projects

The above process lays a strong foundation for a website design project. It alone is not sufficient to ensure a successful outcome. Within each of these phases, we have built tools, checklists and job aids to ensure that our team and our clients successfully complete the 4-6 month long journey to launching the new site.

Some additional elements of website design that you will need to consider as part of the project include:

  • Content Management System (we recommend WordPress or HubSpot)
  • Marketing tools (e.g., Google Analytics, HubSpot, HotJar, CrazyEgg)
  • CRM integration to hand off leads and provide marketing intelligence to your sales team
  • Website functionality (e.g., news, events, product database, FAQ’s, database integration, customer/vendor portal, etc)
  • User Testing
  • Advanced Analytics
  • Search Engine Optimization

Lastly, plan for change. We have experienced enough website projects to know that change is part of the process. Your vision for your website will evolve, ideas that sounded good on paper won’t work well online, things will break. You can plan for and accommodate this natural part of the process by building flexibility into your plan and budget.

Starting Your Website Design Project

Preparation for Your Next Web Design Project

Whether you do-it-yourself or hire an agency, there are some things that you can do to reduce the friction and costs of a website redesign process.

Gather the following items (preferably in electronic format):

  1. Brand style guides, if available
  2. Sales and marketing materials that tell your brand story & unique value proposition
  3. High-res version(s) of logo
  4. Photos of your business, product(s) or service delivery
  5. Business goals that the leadership team wants to accomplish with the website (e.g., brand awareness, lead generation, sales support, customer service, hiring, vendor management, etc.)
  6. List of audience members & their needs from the website
  7. A wishlist of features or capabilities for your website
  8. Access to your visitor analytics to take current usage into consideration

How to Choose Your Website Design Team

web-design-project-process.pngGiven the complexity and expectations for a business website, it requires a team to realize the full potential for your business. Here are the 5 essential roles of a modern website design team:

  • Project Manager
  • Marketing Strategist
  • UX Designer
  • Web Developer
  • Content Specialist/Editor

Every website project requires the specialized skills that these roles provide. While you can build a website with a smaller team, they will need to take into consideration all of these roles. For this reason, most businesses choose to partner with an agency that can provide highly skilled specialists to maximize the value of this corporate asset.

Website Design Costs & Pricing

Pricing is the most common question we receive from prospective clients. The costs of a modern website design are based on the talent and skills needed to implement your requirements. The more complex your design needs, the number of pages, extra functionality and higher project management requirements will drive up costs. However, if the website returns 20-100x, it’s a smart investment.

If you hire a web design company to build a corporate website with a custom, mobile-friendly design, 15-20 pages, a blog and contact form, the price may start around $10,000. While it is possible to build an inexpensive website, the adage “you get what you pay for” must be accepted. If you expect your website to be more than an online brochure, be prepared to make an investment.

Selecting a Hosting Provider

We always recommend that our clients directly manage the relationship with a hosting provider. We are continually surprised by how many agencies insert themselves as middlemen. This arrangement made sense 10 years ago when you required a degree in computer science to launch a website. That's no longer the case and companies are wise to treat their hosting provider as an asset to be managed.

If you are looking for a new provider, we recommend selecting a hosting provider that offers virtual private server plans (aka, private cloud servers). This ensures both adequate resources, bandwidth and improved security (no data resides on shared drives). With a low-cost provider, you sacrifice performance and peace of mind.

Case Study: CharlotteWorks.com

Wondering what it's like to go through a website redesign project? Read our case study and detailed project breakdown including an example of a style tile for CharlotteWorks.com.

Talk to An Expert

With over 15 years of experience building websites, Knowmad Digital Marketing has developed a proven process for designing websites that grow business. Learn more about how we can help you by downloading a copy of our Website Redesign Handbook or scheduling a complimentary website consultation.

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William McKee

William McKee

William McKee is a founding partner of Knowmad. As a Web architect & Internet business consultant, he is passionate about applying business knowledge & technical expertise to deliver solutions that advance business online. With over 15 years of Web experience, his current work involves designing strategies and creating processes to help business attract, engage and convert website visitors into customers.

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